EXHIBITOR RESOURCE CENTER
This area of the website is for current exhibitors only, and is to be used to help with the exhibiting process. We encourage you to check back often for updates and additional information as it becomes available.
Deadlines
Stay on track and make the most of your presence at BDNY. Mark your calendar with these important
September
SEPTEMBER 19
• Final day to enter your product categories for the printed Trade Fair Directory
• Deadline for sponsors to be included in onsite show signage
SEPTEMBER 26
• Last chance to submit an ad for the printed Trade Fair Directory
October
OCTOBER 8
• Early Bird Deadline with Freeman for furniture, labor, and flooring
OCTOBER 10
• Premium Package upgrade deadline
OCTOBER 25
• Advanced rate Javits Center deadline for electrical, cleaning, internet, and plumbing services
OCTOBER 31
• Final day to enter the 2025 BDNY Product Design Competition
Customer Invitations
Complimentary Invitations
Invite clients and VIPs to attend BDNY 2025 with a complimentary two-day Trade Fair pass! This referral program is included as part of your exhibitor marketing package, and features special customized registration pages, email invitations, digital banner ads, social media graphics—and more!
Donations
Exhibitors wishing to donate product may make arrangements to do so at the conclusion of the show. Booth and display materials are not considered donations and must be disposed of per the excessive trash section of the Exhibitor Service Manual.
Housing Works
Housing Works is the official Charity Donation Partner of BDNY. Contact Donation Development Coordinator Sarah Tanenbaum 934-852-0840, [email protected] with any questions. You can register donations with here >>
Javits Cares
Javits Cares also works with Housing Works to repurpose and distribute donatable items. You can contact Event Solutions for more information 212-216-2300 or go to the Freeman Service Desk on show-site for more information
Exhibitor Hub
Access several essential features in one convenient place with the Exhibitor Hub. With this feature, you can easily update your information, register your onsite team’s badges, access the Freeman online to order services and view the exhibitor service manual—all using the same login and password.
Learn More
Learn how to update your profile and product categories to ensure you’re included in the printed trade fair directory and easily searchable in the official BDNY app.
Login Instructions
- Navigate to the Hub URL >>
- Click “Exhibitor Login”
- Click “Forgot Password” to create a new account. You will receive an email with further instructions.
- Update your Profile
Exhibitor Registration
If you haven’t set up your account using the Welcome Email from BDNY, click “Forgot Password” and enter the email address we have on file for your registration.
Contact Us
If you have any questions or issues accessing the Exhibitor Hub, please don’t hesitate to reach out to [email protected] or your Customer Success Manager.
Exhibitor Service Manual
The information in the Exhibitor Service Manual is designed to help guide exhibitors through the planning process of exhibiting at BDNY. Schedules and deadlines as well as links to additional information, online ordering sites, and downloadable printable order forms are included for your convenience.
Exhibitor Service Manual
Your go-to resource for everything BDNY—from shipping and move-in details to rules, deadlines, and onsite logistics. This manual ensures you’re fully prepared for a smooth and successful show experience.
Freeman Online
Need furniture, carpet, signage, or labor? Freeman Online is your all-in-one portal to order essential booth services and manage your setup with ease. Access tools, track orders, and stay organized.
Lead Capture
Lead capture at BDNY is now exclusively available through the official BDNY app. Scan badges and collect valuable attendee information right from your device. The app will be available for download three weeks prior to the fair—stay tuned for access details.
Capture Leads with Ease
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All-in-One Access
No extra apps needed—lead capture is built directly into the official BDNY app (launching mid-September) for a seamless experience. -
Instant Contact Collection
Quickly scan attendee badges to capture info on the spot—no more lost business cards or manual entry. -
Offline Functionality
Scan leads anytime, even without Wi-Fi. Your data will sync automatically once you’re back online.
Product Design Competition
Got an innovative product? The Best of BDNY Product Design Competition recognizes the industry’s most creative and functional designs, judged live by hospitality design leaders on the trade fair floor. It’s your moment to shine and showcase your best work.
Enter the 2025 Best of BDNY Product Design Competition by October 31 for a chance to gain industry recognition and exclusive exposure. Winners and finalists will be featured in Boutique Design’s Winter 2025 issue and promoted across digital platforms.
Sponsorship & Advertising
BDNY has the tools and resources to help you delight, educate, and engage a captive audience full of the industry’s top decisionmakers.
All budgets are not the same, and that’s why we offer a wide variety of advertising and sponsorship opportunities at BDNY. There’s something for every sized company, at every price point.
Official Vendor Logo
Official Vendor Logo
Please exercise extreme caution with respect to unapproved solicitors claiming to be affiliated with BDNY. Despite the offers looking official with the BDNY logo and the invoices appearing legitimate, they are not.
BDNY has appointed several official service providers for exclusive or preferred services. Please note that we can only intervene on the exhibitor’s behalf if an official service provider is contracted. Be sure to look for the official vendor logo when selecting your service providers.
Download the BDNY Logo
Showcase the BDNY logo on marketing materials to let clients know of your participation in the upcoming trade fair.